Recording payments and closing out your daily cash settlement

When you mark a booking complete, recording exactly how much you received and by what method (cash, card, etc.) lets you calculate how much cash should be left in the drawer at the end of the day — and check that against what you actually count.

1. Record the payment method when completing a booking

When you mark a booking as "completed", a payment entry screen appears where you select the amount received and the method (cash, card, bank transfer, etc.). If a booking was split across methods (e.g. part card, part cash), you can enter each separately. If your shop uses a payment method that isn't in the default list, you can add it yourself under Settings > Payments.

2. Close out the day under "Daily Settlement" in the sidebar

Go to Sidebar > Daily Settlement and pick the settlement date.

• Expected cash calculation: opening float + total cash sales for the day + pay-ins − pay-outs is calculated automatically.
• Petty cash movements: log any time you take money out of the drawer for something like supplies (pay-out), or top it up with change (pay-in) — these feed straight into the expected cash calculation.
• Close-out: enter the "actual count" from physically counting the drawer, split it into the amount you're banking and the float carried over to the next day, then click "Close" to lock in that day's record.

Example: with a A$200 opening float, A$2,725 in cash sales for the day, A$45 taken out for supplies, and A$30 added back for change, expected cash comes to A$200 + A$2,725 + A$30 − A$45 = A$2,910. If the actual count differs, the "difference" field shows exactly how much is over or short right away — noting the reason in the note field helps if you need to look back later.

Once a date is closed, it can't be edited

There's no way to reopen or edit a settlement once it's been closed — a close-out is treated as a final accounting record. If you find a payment method was recorded incorrectly, it's fixed with a correction entry (a reversing entry) rather than editing the original — and that correction is reflected in the settlement for the date the correction was made, not retroactively in the original day's record.